Virtual Assistant

Nelspruit, South Africa

Virtual Admin Assistant(night time) August 2021 – Present
Recruitment DANTE PERSONNEL RECRUITMENT January 2021 – August 2021
Legal Typist/ Admin Assistant GERRIE GROENEWALD ATTORNEYS January 2020 – December 2020
Receptionist HONEY ATTORNEYS November 2018 – November 2019
Receptionist JOHN WILLIAMS COMMERCIAL April 2014 – November 2018
After Sales Customer Service KIRBY KUILSRIVER January 2005 – August 2010
Job Title Recruitment Agent
Period January 2021 – August 2021
Duties Report to: Office Manager
Systems used: MS Office, Placement Partner
Supervision of staff: n/a
Job indicators:

• Delivering of individual targets set
• Recruitment
• Responsible for advertising on various social platforms
• Set up Interviews and conduct them according to company standards
• Capturing of CV’s and data as well as exporting of CV’s
• Weekly stats report being handed to the manager
• Do at least ten interviews a week
• Get at least two new job specs per week
• After placement customer service
Reason for Leaving Looking for something closer to home

Job Title Legal Typist / Admin Assistant
Period January 2020 – December 2020
Duties Report to: Director
Systems used: MS Office
Supervision of staff: n/a
Job indicators:

• Answer incoming calls and make appointments for one of the directors
• Typing of legal documents such as Service affidavits, Notice of Set down
• Liaise with the clerk of relevant courts about the court roll for the upcoming week
• Filing as well as pack out the court rolls and make sure they have all documentation and ready for
• Boardroom bookings
Reason for Leaving: Got a better opportunity, the salary was also going to be better

Job Title Senior Receptionist
Period November 2018 – December 2019
Duties Report to: Office Manager
Systems used: AJS, MS Office
Supervision of staff: 1
Job indicators:

• Greeting guest and referring them to the relevant departments
• Maintaining a professional appearance and reception area at all times
• See to the weekly flower arrangement and the stationary in the consultation rooms
• Order lunch for the directors on a daily basis
• Receiving of all Notices Served
• Order refreshments for clients as the need be
• Make sure the refreshments for the directors are stocked up weekly
• Arrange for the cleaning of the outdoor facilities of directors
• Arrange for the courier to collect and drop documents
• Accept all documents served and send them to the relevant department as soon as possible
• Keep track of the diaries of directors and know who they have appointments with

Reason for Leaving: Relocated to Nelspruit
Job Title Receptionist
Period April 2014 – November 2018
Duties Report to Financial Manager
Systems used: Kerridge, MS Office
Supervision of staff: n/a
Job indicators:

• Maintain a flower arrangement in the reception area.
• Keeping track of mileage of company vehicles on a weekly basis
• Keep an eye on the customer coffee facilities to ensure a continuous supply of refreshments
• Responsible for the boardroom bookings, and refreshments.
• Keep up to date with management movements to direct customers or callers correctly
• Do a weekly telephone report for all staff members and email them to the relevant department heads.
• Keep a record of all staff birthdays and well-being
• Keep cell numbers of managers on hand
• Keep reception area clean and tidy at all times
• Respond to queries from customers
• Keep track of the movements of staff and directors alike
• Arrange for courier collections of documents
Reason for Leaving: I had trained and done various tasks in other divisions but the manager would
not allow me to move to a different department

Job Title After Sales Customer Service
Period January 2005 – August 2010
Duties Report to Workshop Manager
Systems used: MS Office
Supervision of staff: n/a
Job indicators:
• Answering all incoming calls and emails and re-routing them to relevant parties
• Stocktaking on a weekly basis
• Opening, distributing, collecting, and taking the post. General administration duties, photocopying, filing, etc.
• Dealing with any inquiries at the reception. Inform the client of planned process and follow upon request
• Dealing with hospitality requirements to walk-in clients
• Ensuring that the reception area is tidy and clutter-free
• Monitoring stationery stock and reordering when required
• Planning of yearend functions
• Doing quotations and sending out invoices


  • Admin
  • Court Liaison
  • Customer service
  • filing
  • Interviewing
  • Online Diaries
  • Reception duties
  • Typing
  • Virtual Meetings
  • Updated 2 years ago

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