Aldeen van der Walt

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Project Administrator

South Africa

I hold a National Diploma in Management Assistance, and have 21 years’ experience in Management Assistance related roles. Having worked in numerous fields, I have a firm grasp of various management systems and as such I am able to develop strategies to improve systems where necessary. I am a hard worker and able to work with people from diverse backgrounds as well as work independently. I actively welcome new learning opportunities and I enjoy technological challenges.

Project Administrator

Visual Live

Jun 2020 – Present

·      Management of general project administration services including setting up and management of project scheduling and traffic management of projects for medical platform. Tools used – Monday.com

·      Management and tracking of development projects

·      Management of paper work and administration in relation to the obtaining of Accreditation certification

·      Management of site user accounts

·      Design of artwork

·      Compiling of medical questionnaires for CPD points.

·      Submissions of medical questionnaires to SAMA for Accreditation

Event Coordinator

International Committee of the Red Cross

Jan 2020 – Apr 2020

·      Externally: interacts with forensic interlocutors, partners from academic institutions, commercial suppliers, and all contractors in relation to conferences, workshops, and other ICRC supported events

·      Responsible for the management of all events held by the delegation

·      Responsible for organising of venue, flights, catering, program etc for events

Forensics Management Assistant

International Committee of the Red Cross

Jan 2018 – Dec 2019

·      Provide technical and administrative support for forensic programs and activities at the delegation.

·      Organizes, coordinates and prepares materials for external training courses and workshops, national and international.

·      Supports implementation of projects and programs.

·      Independently drafts and finalizes correspondence, internal presentations, meeting minutes and other documents; shares information among users.

·      Updates the timeline, tables and charts, schedule and other tools and ensures invoices are followed up on.

·      Drafting of letters, reports, proposals, ROs, contracts, and other documents to support the regional forensic coordinator’s routine field operational duties

·      Developing a continental forensic practitioner contact information database and maintaining/updating data

Assistant to Head of Delegation

International Committee of the Red Cross

Jul 2012 – Dec 2017

·      Maintaining the standard e-filing system.

·      Managing and supporting users and various units.

·      Responsible for the proper archiving of documents according to the ICRC standards.

·      Responsible for protocol guidelines according to Geneva procedures

·      Follow-up/reminding the Head of Delegation and Deputy Head of Delegation of deadlines.

·      Compiling the Monthly Operational Report and the Biannual Field Report (BFR).

·      Taking of minutes

·      Preparing mission files / meeting programmes for HoD and DHoD.

·      Keeping the diaries and organizing of meetings for the HoD and DHoD.

·      Screening the HoD’s telephone calls.

·      Drafting correspondence for HoD and DHoD.

·      Integrating new colleagues and providing training on the various platforms being used by ICRC.

·      Proposing improvement of procedures of work-related tasks

·      Arrange and coordinate of workshops and conferences

Office Manager

Insite Landscape Architects

Mar 2008 – Jun 2012

·      Personal Assistant to 3 Directors

·      Debtors and Creditors

·      Accounting on Pastel up to Trial Balance for the 3 companies that fall under Insite Landscape Architects.

·      Payment and calculation of salaries for 18 Employees

·      Payment and calculation of VAT, UIF PAYE, SDL to SARS

·      Ordering and payment of resources

·      Co‐ordination and arranging of necessary travel and flight needs (National and International)

·      Assist and support in the organizing of internal social functions as well as external functions.

Coordinator and Hotel Secretary

Schoongezich Boutique Hotel

Nov 2006 – Feb 2008

·      Handling all enquiries regarding conferencing, functions and accommodation

·      Managing the Diary of the Two Conference Venue’s.

·      Typing of Quotations, Confirmations, Contracts & Pro‐forma Invoices for all conferences and accommodation enquiries and bookings.

·      The running of the manual booking system for accommodation and conference venues.

·      General secretarial duties to the Owner

·      Ordering of stock

·      Calculating and paying of weekly wages & overtime to staff (15 Staff Members)

·      Collection of Debtors

Medical Secretary

Dr WL Sieling

Feb 2005 – Oct 2006

·      Making and confirming of appointments for patients.

·      Corresponding with medical aids with regards to HIV patient medication

·      Co‐ordinating of Doctor’s personal diary

·      Reserving of hospital beds for procedures

·      Typing and mailing of reports

·      Managing of filing system

Medical Secretary and Assistant

Dr IJ Lessing

Jan 2004 – Jan 2005

·      Making and confirming of appointments for patients.

·      Reserving of hospital beds for procedures

·      Typing and mailing of reports

·      Collection of Debtors

·      Liaising with Medical Aids with regards to outstanding accounts.

·      Sending of accounts to patients (Monthly)

·      Sending of accounts to Medical Aids not EDI active. (Monthly)

·      Performing Stress ECG’s as well as Lungfunctions (Daily)

·      Fitting of 24h ECG Holter and 24h Bloodpressure monitor on patients.

·      Coordination of various pharmaceutical companies’ research programmes for the practice: Hypertension research, Diabetes Mellitus research etc.

Banqueting Coordinator

Emerald Resort and Casino

Jun 2001 – Dec 2003

·      Handling all enquiries regarding conferencing and three of the Restaurants on the Resort.

·      Managing the Diary of the Six Conference Venue’s.

·      Typing of Quotations, Contracts & Pro‐forma Invoices for all conference’s enquiries and bookings.

·      The booking of accommodation and conference venues.

·      Co‐ordinating of functions & conferences (5 – 200 Delegates)

·      Secretarial duties to both the Operations Manager and Deputy Operations Manager

·      Typing and updating of forecasts and reports.

·      Taking and typing of minutes of meetings and hearings.

Secretary

Anglo American Field Services

Feb 1999 – Feb 2001

·      Secretary to the Chief Inspector

·      Managing the Chief Inspector’s Diary

·      Operating the Switchboard

·      Travel arrangements for colleagues

·      Typing and secretarial duties for seven Inspector’s

 

Education

Graphic Design Course (2019)

Web Design Course (2019)

Project Management Course (2017)

Integration Course (2012)

Presentation Skills Course (2014)

National Diploma – Management Assistant N6 (1998)

Matric Certificate (1994)

 

Computer Literacy

Microsoft Office: Word, Excel, Powerpoint; Pastel Evolution; Sage; Lotus Notes; Photo Editor; Canva; Electure; Monday.com; Trello; Campaign Monitor; Visme
Languages

English and Afrikaans

Driver’s Licence

Full Clean Code 08

Skills

  • Admin management
  • Conference and Event organising
  • Development of Strategies
  • Graphic Design
  • Updated 2 years ago

To contact this candidate email aldeen1127@gmail.com

Contact using webmail: Gmail / AOL / Yahoo / Outlook