Office Assistants

Locations: Various Major cities in South Africa
Salary: R6, 600 p/m

An Office Assistant plays a crucial role in maintaining a well-organized and efficient office environment. This role involves a variety of administrative and clerical tasks to support the smooth operation of the office and ensure that daily tasks are completed accurately and on time.

Key Responsibilities:

  • Greet and welcome visitors, clients, and employees.
  • Answer and direct phone calls to the appropriate person or department.
  • Respond to emails and correspondence in a professional and timely manner.
  • Schedule appointments, meetings, and conference rooms.
  • Manage and maintain office files, records, and documents.
  • Assist with data entry and record-keeping tasks.
  • Prepare and edit documents, reports, and presentations.
  • Handle office mail, including receiving, sorting, and distributing it.
  • Order and maintain office supplies and inventory.
  • Coordinate office events, including meetings and conferences.
  • Perform general clerical tasks such as photocopying, scanning, and filing.
  • Assist in arranging travel and accommodations for staff and executives.
  • Assist with billing, invoicing, and basic bookkeeping tasks.
  • Collaborate with other office staff to ensure efficient operations.
  • Handle ad-hoc administrative tasks as requested.

Qualifications:

  • Grade 12 or similar
  • Previous experience in an office or administrative role is beneficial.
  • Proficiency in using office software and equipment, including word processing and spreadsheet programs.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Attention to detail and problem-solving abilities.
  • Professionalism and the ability to represent the office effectively.
  • Flexibility and adaptability to handle changing priorities.
  • Basic knowledge of office procedures and practices.

Additional Information:

  • Office Assistants may receive training to familiarize themselves with specific office procedures, software, and protocols.
  • This role requires maintaining a neat and organized office environment and providing support to ensure the smooth operation of daily tasks.

As an Office Assistant, your role is essential in supporting office operations, maintaining organization, and providing administrative assistance. Your efficiency and professionalism contribute to a productive and well-functioning office environment.

To apply, send your CV to: anette.vanrooyen@recruitsearch.co.za

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